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Erasmus+ studies

Regulations

2022/2023 – recruitment March and September 2022

RECRUITMENT REGULATIONS FOR STUDENTS FOR STUDIES WITHIN THE ERASMUS+ PROGRAMME (KA131 2021) AND WITHIN THE BILATERAL AGREEMENTS IN THE ACADEMIC YEAR 2022/2023

1. WHO CAN BENEFIT FROM THE MOBILITY ABROAD FOR STUDIES WITHIN THE ERASMUS+ PROGRAMME AND BILATERAL AGREEMENTS?

1.1 Students of any level (Bachelor, Master, Doctoral) and form (full-time, part-time) of studies who have not used the credit mobility awarded by the European Commission for mobilities in a given study cycle (see point 2) can benefit from the mobility abroad for studies within the Erasmus+ Programme.

1.2 Students of any level of full-time and part-time studies (Bachelor, Master, Doctoral) and form (full-time, part-time) can benefit from the mobility abroad for studies within the Bilateral Agreements. The period spent on the exchange is not included in the credit mobility.

1.3 The participant must have an active student status at the time of departure, i.e. must not be on a dean's leave, a sick leave or be a graduate.

2.  ONLY ERASMUS+ PROGRAMME: WHAT IS THE CREDIT MOBILITY?

2.1 For each level of studies, a student is entitled to a pool of 12 months of the credit mobility, which can be used for studies and/ or traineeships. In the case of long-cycle Master's studies, the pool is 24 months. Participating in the mobility under previous mobility programmes, i.e. LLP / Erasmus/ POWER and mobilities with a zero grant also count.

2.2 A student may participate in one or more mobilities within one study degree, provided that the credit mobility has not yet been used for other mobilities, and the period of the planned mobility does not exceed the credit mobility that the student has left to use. For example, if a Bachelor student has already used 8 months for mobilities under the Erasmus+ Programme, he/ she has only 4 months to use for the next mobility (studies or traineeships). With 4 months at their disposal, the student may only go to a university for which the period of a semester necessary to obtain credits does not exceed 4 months. If the semester lasts e.g. 5 months, the student cannot extend the scholarship by one additional month "on his/her own" in order to complete the semester.

2.3. During one academic year, a student may go once for studies and once for traineeships. Priority is given to students who apply for the first time.

3. WHEN AND FOR HOW LONG CAN YOU GO?

3.1 The mobility can be carried out only in the semester specified by the Dean of a given faculty (see: “Mobility Table” – Attachment  No. 1 to the regulations).

3.2 At the time of departing, the student must be enrolled for at least the second year of the Bachelor’s studies.

3.3 The mobility for studies must last a minimum of 2 months (60 days).

3.4 The mobility can last one (winter or summer) or two semesters – in the latter case only within the same academic year (see point 11).

3.5 Before submitting the documents, the student is obliged to check when the semester begins at a given foreign university. This rule also applies to students who are on a dean's leave or a sick leave at the time of submitting their documents – they cannot apply to a university where a mobility begins earlier than the official end of the student's leave at the Academy in Wrocław.

4. WHERE CAN YOU GO?

4.1 The student can apply for a mobility to one of over 100 universities that have signed a cooperation agreement with the Academy in Wrocław. The foreign university must offer a related field and degree studied by the candidate at the Academy in Wrocław. The Academy in Wrocław does not sign new partnership agreements at the individual request of the student. The list of available universities is on the Academy’s website in the tab Erasmus+.

5. WHAT ARE THE SCHOLARSHIP RATES?

Erasmus+ Programme:

5.1. Individual support: Individual support is a partial contribution to the costs associated with a stay abroad. The amount of scholarship depends on the country of destination and the number of days spent abroad and is calculated with an accuracy of one day spent in the institution abroad according to the calculator prepared by the European Commission. A full month is counted as 30 calendar days and an incomplete last month of stay as the actual number of days.

5.2 The scholarship is paid in the form of a lump sum in the euro currency to the student's foreign exchange account. The scholarship is tax-free. The monthly amount of the scholarship was established by the Polish National Agency for the Erasmus+ Programme depending on the country:

Countries belonging to the group:

I group: Denmark, Finland, Ireland, Iceland, Lichtenstein, Luxembourg, Norway, Sweden
Countries from the region 14: Switzerland, Faroe Islands, Great Britain
Monthly rate in EURO: 520

II group: Austria, Belgium, Cyprus, France, Greece, Spain, the Netherlands, Malta, Germany, Portugal, Italy
Countries from the region 5: Andorra, Monaco, San Marino, Vatican City
Monthly rate in EURO: 500

III group: Bulgaria, Croatia, the Czech Republic, Estonia, Lithuania, Latvia, North Macedonia, Romania, Serbia, Slovakia, Slovenia, Turkey, Hungary
Monthly rate in EURO: 450

5.3 Travel: In addition, on the basis of a declaration of intent and presentation of a ticket to be inspected at the International Relations and Promotion Department, the student may receive:

a)  a one-time contribution for travel by environmentally friendly means of transport ("green travel") – see table below and
b)  individual support:

  • for 1 day for a round trip to countries less than 2,000 km away* – approx. 20 euros;
  • for 2 days for a round trip to countries more than 2,000 km away* – about 40 euros.
  • The additional day(s) for travel do not count towards the minimum duration of the mobility (60 days).

Green travel – travel using low-carbon modes of transport such as a bus, train, bicycle, carpooling (shared travel by people on the same route, for the same destination, in a car of one of the co-passengers). Travelling by plane, ship (boat, ferry), car or motorbike is NOT green.

* The amount of the travel grant depends on the distance the student has to cover from Wrocław to the destination city. The distance is calculated according to the calculator developed by the European Commission, located at: http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

5.4 Students who are in a difficult financial situation and have a valid certificate of the right to receive the social scholarship at the Academy and/ or students with valid disability certificate will receive an additional amount of 250 euros for each month of stay. To do this, they should receive a signature on the application form from the Study Organisation Department: Social and material support for students.

5.5 The entire scholarship is made up of funding for individual support and an optional travel grant, and an optional additional amount of support for students with social scholarship/ disability certificate. The scholarship is paid in two installments: the first installment is 90% of the total amount, paid at the beginning of the mobility after sending the scan of the Confirmation of Arrival to the International Relations and Promotion Department. The second installment is paid after the final settlement of the mobility (see points 12 and 13).

Bilateral Agreement:

5.6 In the case of a mobility within the Bilateral Agreement, the student is eligible for a scholarship for a flight ticket up to a maximum of PLN 2,000 and the reimbursement of the visa costs on the basis of the proof of payment presented to the Financial Department. Other costs such as accommodation or maintenance are borne by the student from his/her own resources. Students receiving a social scholarship and disabled students do not receive additional funding.

Other:

5.7 During the mobility, Academy’s scholarships such as social, rector’s, etc. are still paid to the student.

5.8 Students of paid studies must pay the tuition fee for the semester of their exchange before departure.

6. WHICH DOCUMENTS SHOULD BE SUBMITTED IN THE FIRST STAGE OF RECRUITMENT AT THE ACADEMY?

6.1 The recruitment is based on recruitment documents submitted to the International Relations and Promotion Department (room 217) until:

a)  March recruitment: 08.03.2022 until 2:00 pm.
b)  September recruitment for students of supplementary Master's and doctoral studies who have completed the previous cycle of studies at a university different than the Academy in Wroclaw: 15.09.2022 until 2:00 pm.

6.2. The recruitment documents:

a)  application form with the signatures of the professor from the main studio and the Departmental Coordinator as well as with a grade average for the academic year 2020/2021 (or for the winter semester 2021/2022 for students of the first year of Bachelor’s, Master’s and doctoral studies), confirmed by a stamp of the dean's office. The lowest accepted grade average is 4.3;

b)  confirmation of a passed language exam from the Institute of Foreign Languages or a copy of a certificate which exempts from a language exam. The lowest accepted grade is 4.0. Exams will take place on 28.02–04.03.2022. Detailed information (certificates exempting from the exam, texts on which the exam will be based and IFL contact persons’ emails) is available on the Academy’s website in the tab “Institute of Foreign Languages”.

  • In order to register for an exam in a chosen language (English, French, Spanish, German) a student should fill in a questionnaire available on the website: https://forms.gle/o8fEuBPwnowNu6zd7;
  • Students who will study in their native language are exempted from language exams;
  • Students of the English studies are exempted from language exams provided that they submit a certificate proving their knowledge of English. If lectures at the foreign university are conducted in French, Spanish or German, students must take the language exam from that language.
  • cover letter – the Academy does not propose a template, the letter should have the form of an application to the Recruitment Committee and contain substantive reasons for applying for a mobility. Technical guidelines: ½ A4 page, font: Times New Roman 12, spacing: 1.5;
  • portfolio – up to 20 works in the PDF/JPG format in a ZIP file should be sent at erasmus.portfolio@asp.wroc.pl;
  • data processing consent;
  • doctoral students: confirmation from a partner university about the mentoring of the doctoral dissertation. Before submitting the recruitment documents, doctoral students must on their own find a professor at a given partner university who will take care of their doctoral work during the exchange. To do this, they should contact the coordinator of the IRO of the partner university and send their doctoral dissertation summary in English.

6.3 All forms are available on the Academy’s website in the tab “International Relations Office” à “Information for Outgoing Students”.

6.4 Original documents should be left at the reception desk in a covert/ envelope/ folder stating that they are for the IRO or sent by post to the Academy’s address, or delivered in person to the IRO. Documents incomplete, without the required signatures or submitted after the deadline will not be accepted.

6.5 The Recruitment Committee's sittings will be held on:

a) March recruitment: 10.03.2022 at 9:00 am;
b) September recruitment: 20.09.2022 at 9.00 am.

The Recruitment Committee consists of the Departmental Coordinators, the Vice-Rector for International Relations and Promotion, the Vice-Rector for Education and Student Affairs, the Head of the International Relations and Promotion Department, the Head of Doctoral Studies, the Erasmus+ Institutional Coordinator and a representative of the student government. The recruitment results will be announced within a week of the Recruitment Committee’s sitting and sent by e-mail directly to the student.

7. WHAT IS THE GRADING SCALE?

7.1 Points for a grade average:

  • 4.30 – 4.60 – 1 point
  • 4.61 – 4.90 – 2 points
  • 4.91 – 5.20 – 3 points
  • 5.21 – 5.50 – 4 points

7.2 Points for a foreign language grade:

  • 4.0 – 1 point
  • 4.5 – 2 points
  • 5.0 – 3 points
  • 5.5 – 4 points

7.3 Points for participation in the Buddy programme:

  • YES – 1 point
  • NO – 0 points

7.4 Points for being a speaker in the meeting “Share your experience!”:

  • YES – 1 point
  • NO – 0 points

7.5 Points for portfolio (admitted by each member of the Committee and divided into the number of members):

  • Unsatisfactory – 1 point
  • Poor – 2 points
  • Satisfactory – 3 points
  • Good – 4 points
  • Very good – 5 points
  • Excellent – 6 points

 

7.6 A maximum of 16 points can be earned.

8. HOW MAY I APPEAL AGAINST THE RECRUITMENT COMMITTEE’S DECISION?

8.1 If a candidate's application is rejected by the Recruitment Committee, the candidate has the right to appeal against the Committee's decision within one week from the date of the announcement of the results. The decision will be announced within one week of the receipt of the appeal.

9. WHICH DOCUMENTS SHOULD BE SUBMITTED IN THE SECOND STAGE OF THE RECRUITMENT AT THE FOREIGN UNIVERSITY AND AT THE ACADEMY IN WROCŁAW?

9.1 The positive decision of the Recruitment Committee is followed by the second stage of the recruitment, which consists in nominating the student by the IRO to a foreign university. The student is obliged to familiarize himself/ herself with the recruitment procedure of a given foreign university and send the necessary recruitment documents directly to the foreign university. The mobility can be realized on condition that the student is accepted by the foreign university.

9.2 In the case the student is not accepted to a given university, he/ she can apply for a mobility to another university, provided that the place has not been taken by another student and the deadline for submitting documents has not been exceeded.

9.3 After a written acceptance from the foreign university of admission for studies, 2-3 weeks before departure the student should fill in and/ or deliver to the IRO:

Erasmus+ Programme: a, b, c, d, e, f, g, h, j
Bilateral Agreement: a, b, c, d, f, h, I, j

a)  document from a foreign university confirming admission for studies (Letter of Acceptance/ e-mail);
b)  bank account details form (a form with bank details necessary to transfer the scholarship; required foreign currency account (euro) in a bank with headquarters in Poland);
c)  application for the permission to the mobility;
d)  copy of an insurance policy valid in the country of the mobility throughout the whole period of the mobility:

  • health insurance coverage and
  • liability insurance coverage (covering damages caused by the student at the study place) and
  • accident insurance coverage related to the student's tasks (covering at least damages caused to the student at the study place).

ATTENTION: The EHIC card (European Health Insurance Card) only takes into account the basic health insurance. It may be obtained at NFZ facilities and a certificate needed to obtain the card is issued by the IRO;

e)  declaration of intent;
f)  Learning Agreement for Studies Before the Mobility signed by the student, the Academy’s Departmental Coordinator and the foreign university;
g)  internet language test on the OLS platform, to which the link will be sent to the student’s e-mail in a language that is required in a given institution. The languages available ​​are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Portuguese, Romanian, Slovak, Slovenian, Swedish and Spanish. The test lasts about 40 minutes and does not affect the student's qualification for a mobility, it only determines the language level on the basis of which the student will receive a license for an online language course. The test is not filled in by native speakers;
h)  students with Polish citizenship: it is recommended to register in the Odysseus service run by the Ministry of Foreign Affairs: https://odyseusz.msz.gov.pl/;
i)  polecenie wyjazdu służbowego za granicę (travel order);
j)  sign a Grant Agreement personally at the IRO. The agreement can be signed no later than one week before the start of the mobility. If the students does not provide the required documents, the agreement will not be signed, the mobility will not be completed and the scholarship will be canceled.

NOTE: Any payments connected with the mobility (e.g. payment for accommodation or a plane ticket) made before the signing of the Grant Agreement are the sole responsibility of the student. In the case the agreement cannot be signed (e.g. lack of the Dean's final consent, lack of a semester’s recognition before the mobility, failure to submit documents on time), the university does not reimburse the student for the costs he/she has already incurred.

9.4 All forms are available on the Academy’s website in the tab Erasmus+ studies.

10. HOW TO CHOOSE COURSES OR CHANGE THEM AND HOW TO PASS A SEMESTER AT THE FOREIGN UNIVERSITY?

10.1 A student is obliged to study courses as close as possible to the field of study studied at the Academy in Wrocław. The list of courses must be consulted with the Departmental Coordinator on the basis of the study programme valid for the given semester. In addition, under the Erasmus+ Programme, students must obtain at least 30 ECTS credits per semester and in the case of mobilities based on bilateral agreements the student must obtain the minimum number of local credits required to complete a semester at the partner university. In the case of obtaining a smaller number of points, the semester will not be recognized unless the Dean decides otherwise.

10.2 A list of courses, so-called Learning Agreement for Studies Before the Mobility along with the specified number of ECTS points must be completed and signed by the student, the Academy’s Departmental Coordinator and the foreign university before the student’s departure.

10.3. Any changes to courses should be reported to the Academy’s IRO within five weeks of the beginning of the student's mobility at the latest on the appropriate form, i.e. Learning Agreement for Studies During the Mobility. Changes introduced after the deadline or without consulting the Academy’s Departmental Coordinator may result in lack of the semester’s recognition and the scholarship’s return.

10.4 On the basis of completing the courses specified in the Learning Agreement for Studies After the Mobility or Transcript of Records, the Dean of the Academy recognizes the student’s mobility abroad without having to make up for programme differences. For this purpose, the IRO issues a document called Completion of the semester with subjects studied at a foreign university, completed in English and Polish.

10.5 In the case of failure to complete the semester at the foreign university, the student is obliged to complete some or all of the courses at the Academy in Wroclaw after returning from the exchange. In order to do so, he/ she should contact the Dean of the given faculty.

10.6 Instructions on how to fill in the Learning Agreement for Studies Before the Mobility and the Learning Agreement for Studies During the Mobility can be found on the Academy’s website in the tab Erasmus+ studies.

11. HOW CAN YOU EXTEND THE MOBILITY?

11.1 Students applying for an extension of stay under the Erasmus+ Programme and Bilateral Agreements for the summer semester of the academic year 2022/2023 must meet the following conditions:

a)  obtain a written consent of the foreign university (certificate with dates of the beginning and the ending of the summer semester – Exchange Extension Acceptance);
b)  obtain a written consent of the Dean of the given faculty and the Academy’s Departmental Coordinator (Application for the extension of the mobility);
c)  submit the study programme for the summer semester to the Departmental Coordinator for his/ her approval and signature (Learning Agreement for Studies);
d)  buy health, civil liability and accident insurance valid for the entire duration of the summer semester, ifthe insurance purchased for the winter semester expires before the end of the summer semester;
e)  extend the duration of the mobility in the OLS system.

11.2 The complete set of the above-mentioned documents should be delivered by 15 December 2022 to the International Relations and Promotion Department. The student will be informed of the final decision by 22 December 2022 by email from the IRO.

11.3  The mobility may only be extended from the winter semester to the summer semester within the same academic year on condition that the “Mobility Table” provides for the realization of the mobility in the summer semester in the given field of study.

11.4  The mobility will be extended only if the winter semester is passed.

11.5 In the case of extending the stay under the Erasmus+ Programme, the student will receive funding for the entire duration of the summer semester. whereas no additional funding is available for extending the stay under a Bilateral Agreement. In both cases the IRO will issue an annex to the Grant Agreement.

11.6 All forms are available on the Academy's website in the tab Erasmus+ studies.

12. ONLY ERASMUS+ PROGRAMME: WHAT ARE THE FLEXIBILITY PRINCIPLE +/- 5 DAYS AND FORCE MAJEURE?

12.1 If the expected period of stay will be longer than the one specified in the Grant Agreement, then:

a)  The Academy in consultation with the student may change the agreement only during the student's mobility to cover a longer stay. In such a case, please contact the IRO which will issue an annex;
b)  or the Academy may agree with the participant during the mobility that the additional number of days will be considered as a zero grant period (period of stay not covered by the grant).
c)  NOTE: The amount of the grant cannot be increased after the mobility.

12.2 With respect to the agreed minimum duration of the mobility (60 days), if the confirmed period of stay on the certificate from the foreign university (Confirmation of Exchange) will be shorter than the one specified in the Grant Agreement, then:

a)  If the difference is greater than 5 days, the grant will be proportionally lower;
b)  If the difference is 5 days or less, the scholarship will not be reduced.

12.3 If the student terminates the agreement due to "force majeure", i.e. an unpredictable, exceptional situation or event beyond the student's control, which is not the result of his/ her error or negligence, the student will be entitled to receive the amount of the grant corresponding at least to the actual duration of the mobility period, and the rest of the grant will be paid back to the Academy. Such cases must be reported by the Academy to the Polish National Agency for the Erasmus+ Programme and require its approval.

13. HOW SHOULD YOU ACCOUNT FOR THE MOBILITY?

13.1 In order to account for the mobility the student is obliged to:

a)  submit to the IRO a certificate of completion of studies with the exact dates of the semester on the foreign’s university headed paper (Confirmation of Exchange);
b)  submit to the IRO a document confirming passing the semester on the foreign’s university headed paper (Learning Agreement for Studies After the Mobility or Transcript of Records). The document is an integral part of the Learning Agreement for Studies Before the Mobility and During the Mobility. Subjects written here must coincide with subjects agreed in the previous versions of Learning Agreement. The Dean reserves the right not to recognize the semester in the case the completed subjects or their ECTS points differ from the previously agreed;
c)  Erasmus+ Programme: fill in an online EU Survey from the stay abroad. The survey is sent automatically to the student's e-mail account at the end of the mobility. If at the time of completing the survey the student has not yet received the information about the completion of the semester, he/ she should leave the recognition part and complete it after the decision making process, logging in to the survey again.
d)  Bilateral Agreement: go to the Financial Department and collect the document Rozliczenie kosztów zagranicznej podróży służbowej zrealizowanej na podstawie polecenia służbowego za granicę (”Settlement of expenses for a business trip abroad”).

13.2 All documents must be completed/ delivered to the IRO no later than 4 weeks after the end of the mobility. Otherwise,  the Academy has the right to require from the student that he/ she returns all or part of the scholarship.

14. UNTIL WHEN CAN YOU RESIGN FROM THE MOBILITY?

14.1. The student has the right to resign from the mobility. A written resignation form should be submitted to the IRO until 15 April 2022 when leaving in the winter semester and until 15 September 2022 when leaving in the summer semester. If the student fails to deliver the required documents by the given date, the scholarship is automatically cancelled. In addition, the student who does not submit the resignation form, in the next academic year is not allowed to apply for a mobility.

14.2 If the student resigns due to taking a dean's leave or a sick leave in the planned semester of the mobility, the mobility is automatically cancelled and the student is obliged to provide the IRO with a resignation form. However, such a student has the right to apply for a mobility in the following academic year and take part in the recruitment process while on a leave.

The regulations were approved by the Academy’s legal representative on 19 November 2021.

2021/2022 – recruitment February 2021

RECRUITMENT REGULATIONS FOR STUDIES FOR STUDENTS WITHIN THE ERASMUS+ PROGRAMME AND WITHIN THE BILATERAL AGREEMENTS FOR THE ACADEMIC YEAR 2020/2021

1. WHO CAN BENEFIT FROM THE MOBILITY ABROAD FOR STUDIES WITHIN THE ERASMUS+ PROGRAMME AND BILATERAL AGREEMENTS?

1.1 Students of any level of full-time and part-time studies (Bachelor, Master, Doctoral) and form (full-time, part-time) who have not used the credit mobility awarded by the European Commission for mobilities in a given study cycle (see point 2) can benefit from the mobility abroad for studies within the Erasmus+ Programme.

1.2 Students of any level of full-time and part-time studies (Bachelor, Master, Doctoral) and form (full-time, part-time) can benefit from the mobility abroad for studies within the Bilateral Agreements. The period spent on the exchange is not included in the credit mobility.

1.3 At the time of leaving, the participant must have the status of an active student, i.e. he/ she may not be on dean's or health leave or be a graduate.

1.4 Before submitting the documents, the student is obliged to check when the semester begins at a given partner university. This rule also applies to students who are on dean's leave at the time of submitting their documents - they cannot apply to a university where mobility begins earlier than the official end of the student's leave at the Academy in Wrocław.

2.  WHAT IS THE CREDIT MOBILITY IN THE ERASMUS+ PROGRAMME?

2.1 For each level of studies, a student is entitled to a total of 12 months of the credit mobility, which can be used for studies or traineeships. In the case of long-cycle Master's studies, the pool is 24 months. Participating in the mobility under previous mobility programmes, i.e. LLP/Erasmus and mobilities with a zero grant also count.

2.2 A student may participate in one or more mobilities within one study degree, provided that the credit mobility has not yet been used for other mobilities, and the period of the planned mobility does not exceed the credit mobility that the student has left to use. However, the next mobility for studies must be approved by the Dean, and priority is given to students who apply for the first time. For example, if an undergraduate student has already used 8 months for mobilities under the Erasmus+ Programme, he/ she has only 4 months to use for the next mobility (studies or traineeships). With 4 months at their disposal, the student may only go to a university for which the period of semester necessary to obtain credits does not exceed 4 months. If the semester lasts e.g. 5 months, the student cannot extend the scholarship by one additional month "on his/her own" in order to complete the semester.

2.3 Before submitting the documents the student is obliged to check the semester dates at the foreign university to avoid the consequences of failing to pass the semester due to insufficient period of stay at the university or return of the scholarship granted to him/ her for the mobility.

2.4. During one academic year, a student may go once for studies and once for traineeships.

3. WHEN AND FOR HOW LONG CAN YOU GO?

3.1 The scholarship may be granted only in the semester specified by the Dean of a given faculty (see MOBILITY TABLE attached below).

3.2 At the time of leaving, the student must be enrolled for at least the second year of Bachelor studies.

3.3 The mobility at one university must last a minimum of 3 months (90 days).

3.4 The mobility abroad lasts one semester (winter or summer) with the possibility to extend it to two semesters only within the same academic year, provided that the regulations provide for the realization of the mobility in the summer semester in the given field of study.

4. WHERE CAN YOU GO?

4.1 In the Erasmus+ Programme, the student can apply for a mobility to one of over 80 European partner universities that have signed a cooperation agreement with the Academy in Wrocław. The partner university must offer a related field and degree studied by the candidate at the Academy in Wrocław. The Academy in Wrocław does not sign new partnership agreements at the individual request of the student. The list of available universities is on the Academy’s website.

4.2 The Academy also allows mobilities to non-European countries on the basis of a bilateral agreement. The rules for recruitment and exchange are the same as for mobilities under the Erasmus+ Programme. The list of available universities is on the Academy’s website.

5. WHAT ARE THE SCHOLARSHIP RATES?

5.1. In the Erasmus+ Programme the participant receives a scholarship to cover a part of the costs related to maintenance, accommodation and travel. The scholarship is paid in the form of a lump sum in the euro currency to the participant's foreign exchange account. The scholarship is tax-free. The monthly amount of the scholarship was established by the Polish National Agency for the Erasmus+ Programme depending on the country:

Group I: Denmark, Finland, Ireland, Iceland, Lichtenstein, Luxembourg, Norway, Sweden, Great Britain: 520 euro/month

Group II: Austria, Belgium, Cyprus, France, Greece, Spain, the Netherlands, Malta, Germany, Portugal, Italy: 500 euro/month

Group III: Bulgaria, Croatia, Czech Republic, Estonia, North Macedonia, Lithuania, Latvia, Romania, Serbia, Slovakia, Slovenia, Turkey, Hungary: 450 euro/month

5.2 The scholarship is calculated with accuracy to one day spent at a foreign university according to a calculator prepared by the European Commission. A full month is counted as 30 calendar days, and an incomplete last month of stay according to the actual number of days.

5.3 The scholarship is paid in two installments: the first installment is 85% of the total amount, paid at the beginning of the mobility after sending the scan of the Confirmation of Arrival to the IRO. The second installment is 15% of the total amount, paid after the final settlement of the mobility (see points 13 and 14).

5.4 There is also the possibility to leave without the scholarship with so called zero grant. The mobility is possible only if the candidate met all the conditions related to the application procedure, but due to lack of available resources, he/she has been entered on the reserve list by the Recruitment Committee.

5.5 Students who are in a difficult financial situation and have a valid certificate of the right to receive the social scholarship at the Academy and/or students with valid disability certificates (only mobilities within the Erasmus+ Programme) may apply for financing their mobility from the PO WER programme (Program Operacyjny Wiedza Edukacja Rozwój – Knowledge Education Development Operational Programme). More information in the "Regulations for studies and traineeships for the academic year 2020/2021 for students with disabilities and students with a social grant financed from the PO WER programme (Program Operacyjny Wiedza Edukacja Rozwój – Knowledge Education Development Operational Programme)".

5.6 In each case of the student’s mobility (with or without the scholarship and regardless of the scholarship’s type), Academy’s scholarships such as academic, social, etc. are still paid to the student.

5.7 In the case of a mobility outside Europe, the student is eligible for a scholarship for a flight ticket up to a maximum of PLN 2,000 (for Ukraine and Russia the maximum scholarship is PLN 500). Other costs such as accommodation, maintenance, visa, etc. are borne by the student from his/her own resources. Students receiving a social scholarship and disabled students do not receive additional funding.

6.WHAT ABOUT INSURANCE, ACCOMMODATION AND TRAVEL?

6.1. The mobility participant is obliged to insure himself/herself from medical, civil liability and accident expenses for the whole duration of the study period abroad. The insurance is obligatory.

6.2 After the student has been accepted by the institution, he/she organizes all matters related to the mobility, that is accommodation and travel. All payments related to the mobility (payment for a flat or an airline ticket) made before signing a Grant Agreement are made on the sole responsibility of the student. In the event that the agreement cannot be signed and the mobility cannot be completed (e.g. the absence of the Dean's final consent, failure to pass the semester before leaving, late submission of documents, etc.), the university does not reimburse the student for the costs previously incurred.

7. WHICH DOCUMENTS SHOULD BE SUBMITTED IN THE FIRST STAGE OF RECRUITMENT AT THE ACADEMY?

7.1 Recruitment is based on recruitment documents submitted to the IRO (room 217). The deadline for submitting documents for students of the Academy in Wrocław is 22.02.2021 until 2:00 pm. The deadline for submitting documents for students of supplementary Master's and doctoral studies who have completed the previous cycle of studies at a university different than the Academy in Wroclaw is 15.09.2021 until 2:00 pm. Documents incomplete, without the required signatures or submitted after the deadline will not be accepted.

7.2. The recruitment documents should be submitted in person to the IRO, sent by post to the university address or left at the reception desk at Plac Polski:

a)  Application Form with the signatures of the professor from the main studio and the Departmental Coordinator as well as with a grade average for the previous academic year 2019/2020 (or for the winter semester 2020/2021 for students of the first year of Bachelor’s studies), confirmed by a stamp from the dean's office. The lowest accepted grade average is 4.3;
b)  confirmation of a passed language exam from the Institute of Foreign Languages or a copy of a certificate which exempts from a language exam. The lowest accepted grade is 4.0. Detailed information (certificates exempting from the exam, texts on which the exam will be based and IFL contact persons’ emails) is available in the Institute of Foreign Languages’ tab on the Academy’s website.

  • The student individually contacts the IFL in order to sign up for an exam in the chosen language (English, German, Spanish, French);
  • Students who will do the traineeships in their native language are exempted from language exams;
  • Students of the English studies are exempted from language exams provided that they submit a certificate proving their knowledge of English. If lectures at the foreign university are conducted in French, Spanish or German, students must take a language exam from that language.

c)  cover letter – the Academy does not propose a template, the letter should have the form of an application to the Recruitment Committee and contain substantive reasons for applying for a mobility. Technical guidelines: ½ A4 page, font: Times New Roman 12, spacing: 1.5;
d)  portfolio – up to 20 works in the JPG format should be sent at erasmus.portfolio@asp.wroc.pl;
e)  Data processing consent;
f)  doctoral students: confirmation from a partner university about the mentoring of the doctoral dissertation – before submitting an application for a mobility, doctoral students must on their own find a professor/ mentor at a given partner university who will take care of their doctoral work during the exchange. To do this, you should contact the coordinator of the IRO of the partner university yourself and send your doctoral dissertation summary in English.

7.3 All forms are available on the Academy’s website in the International Relations Office tab à Information for students.

7.4 The Committee's sittings for the academic year 2021/2022 will be held on 25.02.2021 at 9:00 am. The Recruitment Committee consists of the Departmental Coordinators, the Vice-Rector for International Relations and Promotion, the Vice-Rector for Education and Student Affairs, the Head of the IRO, the Head of Doctoral Studies, the Erasmus+ Institutional Coordinator and a representative of the student government.

7.5 The recruitment results will be announced within a week of the Recruitment Committee’s sitting and sent by e-mail directly to the candidate.

8. WHAT IS THE GRADING SCALE?

8.1 Points for a grade average:

  • 4.30–4.60 – 1 point
  • 4.61–4.90 – 2 points
  • 4.91–5.20 – 3 points
  • 5.21–5.50 – 4 points

8.2 Points for a foreign language grade:

  • 4.0 – 1 point
  • 4.5 – 2 points
  • 5.0 – 3 points
  • 5.5 – 4 points

8.3 Points for participation in the Buddy programme:

  • YES – 1 point
  • NO – 0 points

8.4 Points for portfolio (admitted by each member of the Committee and divided into the number of members):

  • Unsatisfactory – 1 point
  • Poor – 2 points
  • Satisfactory – 3 points
  • Good – 4 points
  • Very good – 5 points
  • Excellent – 6 points

9. HOW MAY I APPEAL AGAINST THE RECRUITMENT COMMITTEE’S DECISION?

9.1 If a candidate's application is rejected by the Recruitment Committee, the candidate has the right to appeal against the Committee's decision within one week from the date of the announcement of the results. The decision will be announced within one week of receipt of the appeal.

10. WHICH DOCUMENTS SHOULD BE SUBMITTED IN THE SECOND STAGE OF RECRUITMENT AT THE FOREIGN UNIVERSITY AND AT THE ACADEMY IN WROCŁAW?

10.1 The positive decision of the Recruitment Committee is followed by the second stage of recruitment, which consists in nominating the student by the IRO to a foreign university. The student is obliged to familiarize himself/ herself with the recruitment procedure of a given foreign university and send the necessary recruitment documents directly to the foreign university. The mobility can be realized on condition that the student is accepted by the foreign university.

10.2 In case the student is not accepted to a given university, he/ she can apply for a mobility to another university, provided that the place has not been taken by another student and the deadline for submitting documents has not been exceeded.

10.3 After a written acceptance from a foreign university of admission for studies, 2-3 weeks before departure the student should fill in and/ or deliver to the IRO:

a)  confirmation from a foreign university that he/ she has been admitted for studies (Letter of Acceptance/ e-mail);
b)  Bank Account Details Form – a form with bank details necessary to transfer the scholarship, required foreign currency account in a bank with headquarters in Poland or Polish currency account in the case of students financed from the PO WER programme (Erasmus+ Programme);
c)  Application to the Dean;
d)  copy of an insurance policy (medical, civil liability, accident insurance) valid in the country of the mobility throughout the whole period of the mobility. ATTENTION: The EHIC card (European Health Insurance Card) only takes into account the basic medical expenses. It may be obtained at NFZ facilities and a certificate needed to obtain the card is issued by the IRO;
e)  Learning Agreement for Studies Before the Mobility signed by the student, the Academy’s Departmental Coordinator and the foreign university;
f)  internet language test on the OLS platform, to which the link will be sent to your e-mail, in a language that is required in a given institution. The languages available ​​are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Portuguese, Romanian, Slovak, Slovenian, Swedish and Spanish. The test lasts about 40 minutes and does not affect the student's qualification for a mobility, it only determines the language level on the basis of which the student will receive a license for an online language course. The test is not filled in by native speakers (Erasmus+ Programme);
g)  students with Polish citizenship: it is recommended to register in the Odysseus service run by the Ministry of Foreign Affairs: https://odyseusz.msz.gov.pl/;
h)  Polecenie wyjazdu służbowego za granicę (travel order) (Bilateral Agreement);
i)  Application to the Rector;
j)  sign a Grant Agreement personally at the IRO. The agreement can be signed no later than one week before the start of the mobility. If you do not provide the required documents one week before the start of the mobility, the agreement will not be signed, the mobility will not be completed and the scholarship will be canceled.

10.4 All forms are available on the Academy’s website in the Erasmus+ studies tab.

11. HOW TO CHOOSE COURSES OR CHANGE THEM AND HOW TO PASS A SEMESTER AT A FOREIGN UNIVERSITY?

11.1 A Bachelor's and Master's student on a mobility abroad is required to study subjects as close as possible to the subject studied at the Academy in Wrocław. The list of subjects must be consulted with the Departmental Coordinator on the basis of the study program valid for the given semester. In addition, under the Erasmus+ Programme, students must obtain at least 30 ECTS credits per semester (European scoring system, according to which each subject is assigned a specific number of points). In the case of obtaining a smaller number of points, the semester will not be counted (unless the Dean decides otherwise).

11.2 List of items, so-called Learning Agreement for Studies Before the Mobility along with the specified number of ECTS points must be completed and signed by the student and the Academy’s Departmental Coordinator before sending recruitment documents to a foreign university.

11.3. Any changes to subjects should be reported to the Academy’s IRO within four weeks of the student's mobility at the latest on the appropriate form, the so-called Learning Agreement for Studies During the Mobility. Changes introduced after the deadline or without consulting the Academy’s Departmental Coordinator result in failure of the semester and the return of the scholarship. This document should be completed and sent by scan to the IRO with all signatures (the student, the Academy’s Departmental Coordinator and the foreign university).

11.4 On the basis of completing the subjects specified in the Learning Agreement for Studies After the Mobility or Transcript of Records, the Dean of the Academy recognizes the student’s mobility abroad without having to make up for program differences. For this purpose, the IRO issues a document called Completion of the semester with subjects studied at a foreign university, completed in English and Polish.

11.5 In the case of mobilities based on bilateral agreements, the student must obtain the minimum number of local credit points required to pass the semester at the partner university. On this basis, the Dean of the Academy recognizes the student’s mobility abroad without having to make up for programme differences.

11.6 In case of failure to complete the semester at the foreign university, the student is obliged to complete some or all of the courses at the Academy in Wroclaw after returning from the exchange. In order to do so, he/ she should contact the Dean of the given faculty.

12. HOW CAN YOU EXTEND THE MOBILITY?

12.1 Students applying for an extension of stay under the Erasmus+ Programme and Bilateral Agreements for the second semester of the academic year 2020/2021 must meet the following conditions:

a)  obtain a written consent of the foreign university to extend the mobility (certificate with dates of the beginning and the ending of the summer semester – Exchange Extension Acceptance);
b)  obtain a written consent of the Dean of the relevant faculty and the Academy’s Departmental Coordinator (Application for the extension of the mobility);
c)  submit the study programme for the second semester to the Departmental Coordinator for his/ her approval and signature (Learning Agreement for Studies Before the Mobility signed and sealed by the foreign university);
d)  buy medical, civil liability and accident insurance valid for the entire duration of the second semester, if the insurance purchased for the first semester expires before the end of the second semester;
e)  extend the duration of the mobility in the OLS system.

12.2 The complete set of the above-mentioned documents should be delivered by 15 December 2021 to the IRO.

12.3 The mobility will be extended only if the winter semester is passed.

12.4 The mobility may only be extended from the winter semester to the summer semester within the same academic year.

12.5 In the case of extending the scholarship on the basis of bilateral agreements, there is no additional funding available for this purpose.

12.6  Lack of funding for a summer semester does not exempt students from the procedure mentioned in 12.1.

12.7 All forms are available on the Academy's website in the tabs International Relations Office à Information for students.

13. FLEXIBILITY PRINCIPLE +/– 5 DAYS

13.1 If the expected period of stay will be longer than the one specified in the Grant Agreement, then:

a)  The Academy  in consultation with the student may change the agreement only during the student's mobility to cover a longer stay. In such a case, please contact the IRO;
b)  or the Academy may agree with the participant during the mobility that the additional number of days will be considered as a zero grant period (period of stay not covered by the grant).
c)  NOTE: The amount of the grant cannot be increased after the mobility.

13.2 With respect to the agreed minimum duration (90 days), if the confirmed period of stay on the certificate from the foreign university (Confirmation of Exchange) will be shorter than the one specified in the Grant Agreement, then:

a)  If the difference is greater than 5 days, the grant will be proportionally lower;
b)  If the difference is 5 days or less, the scholarship will not be reduced.

13.3 If a student terminates the agreement due to "force majeure", i.e. an unpredictable, exceptional situation or event beyond the student's control, which is not the result of his/ her error or negligence, the student will be entitled to receive the amount of the grant corresponding at least to the actual duration of the mobility period, and the rest of the grant will be paid back to the Academy. Such cases must be reported by the Academy to the Polish National Agency for the Erasmus+ Programme and require its approval.

14. HOW SHOULD YOU ACCOUNT FOR THE MOBILITY?

14.1 In order to account for the mobility the student is obliged to:

a)  submit to the IRO certificate of completion of studies with the exact dates of the semester on the partner’s university headed paper (Confirmation of Exchange). Erasmus+ Programme: If the duration of the mobility written on the certificate is shorter than that stated in the Grant Agreement, the awarded scholarship will be reduced by the appropriate number of days. If the duration of the mobility is longer on the certificate than in the Grant Agreement, the university does not pay a larger amount of the scholarship, than was established in the agreement;
b)  submit to the IRO document confirming passing the semester on the partner’s university headed paper (Learning Agreement for Studies After the Mobility or Transcript of Records). The document is an integral part of the Learning Agreement for Studies Before the Mobility and During the Mobility. Subjects written here must coincide with subjects agreed in the previous versions of Learning Agreement. The Dean reserves the right not to recognize the semester in case the completed subjects or their ECTS points differ from the previously agreed;
c)  fill in an online EU Survey from the stay abroad (Erasmus+ Programme). The survey is sent automatically to the student's e-mail account at the end of the mobility. If at the time of completing the survey the student has not yet received the information about the completion of the semester, he or she should leave the recognition part and complete it after the decision making process, logging in to the survey again.

14.2 All documents must be completed/ delivered to the IRO no later than 4 weeks after the end of the mobility. Otherwise,  the Academy has the right to require from the participant that he/ she returns all or part of the awarded scholarship.

15. RESIGNATION FROM THE MOBILITY

15.1. The student has the right to resign from the scholarship granted to him/her. A written resignation form should be submitted to the IRO until 15 April 2021 when leaving in the winter semester and until 15 September 2021 when leaving in the summer semester. If the student fails to deliver an appropriate statement or the required application documents by the given date, the scholarship is automatically granted to another student on the reserve list. In addition, a student who does not submit the resignation form, in the next academic year he/ she is not allowed to apply for a mobility.

15.2 If a student resigns due to taking Dean's leave in the planned semester of the mobility, the mobility is automatically cancelled and the student is obliged to provide the IRO with a resignation form. However, such a student has the right to apply for a mobility in the following academic year and take part in the recruitment process while on dean's leave.

The regulations were approved by the legal representative of the university on 4 December 2020.

PO WER 2021/2022 – students with the social grant and with disabilities – recruitment February 2021

RECRUITMENT REGULATIONS FOR STUDIES AND TRAINEESHIPS WITHIN THE ERASMUS+ PROGRAMME FOR THE ACADEMIC YEAR 2021/2022 FOR STUDENTS WITH THE SOCIAL GRANT AND STUDENTS WITH DISABILITIES FINANCED FROM THE PO WER PROGRAMME (Program Operacyjny Wiedza Edukacja Rozwój – Knowledge Education Development Operational Programme)

1.  Students being in a difficult material situation and disabled students who apply for mobilities for studies or traineeships abroad within the framework of the Erasmus+ Programme may benefit from the financial support from the European Social Fund under the PO WER programme. In such a case, the scholarship is paid in the Polish currency and its amount is higher than the one in the Erasmus+ Programme. The financing rate depends on the group of the country the student applies for. The condition of receiving funding from the PO WER programme is submitting:

a.  students with the social grant:

  • Application Form with a signature from the Study Organisation Department: Material Aid for Students (room 117/118M);
  • complete set of recruitment documents;

b.  disabled students:

  • Application Form with a signature from the Study Organisation Department: Material Aid for Students (room 117/118M);
  • complete set of recruitment documents;
  • mobility card (Karta rozliczenia) (available in the attachment below);
  • form with the cost estimate (available in the attachment below). The form is filled in by the student only after receiving the letter of acceptance from the partner institution, not later than two months before the official date of the start of the mobility. Additional funds to be used due to disability will be granted on condition that the prepared form together with the cost estimate is approved by the Polish National Agency for the Erasmus+ Programme.

2.  The application deadline for submitting the documents is 22.02.2021 until 14.00 (mobilities for studies) and the whole academic year (mobilities for traineeships). Documents must be submitted to the International Relations and Promotion Department (room 217). Documents incomplete, without the required signatures or submitted after the deadline will not be accepted.

3.  The student receives a scholarship to cover a part of the costs related to maintenance, accommodation and travel. The scholarship is tax-free. The monthly amount of the scholarship was established by the Polish National Agency for the Erasmus+ Programme depending on the country where the mobility is carried out:

STUDIES AND TRAINEESHIPS UNDERTAKEN BY STUDENTS WHO ARE ELIGIBLE FOR THE SOCIAL GRANT FROM THE PO WER PROGRAMME

Monthly scholarship rate in PLN for a student going to study or for an internship with the right to a "social grant"

  • Group 1 – Denmark, Finland, Ireland, Iceland, Lichtenstein, Luxembourg, Norway, Sweden, Great Britain – amount: 3 069 PLN
  • Group 2 – Austria, Belgium, Cyprus, France, Greece, Spain, the Netherlands, Malta, Germany, Portugal, Italy – amount: 2 984 PLN
  • Group 3 – Bulgaria, Croatia, the Czech Republic, Estonia, North Macedonia, Lithuania, Latvia, Romania, Serbia, Slovakia, Slovenia, Turkey, Hungary – amount: 2 771 PLN

 

STUDIES AND TRAINEESHIPS UNDERTAKEN BY STUDENTS WITH DISABILITIES FROM THE PO WER PROGRAMME

  • Group 1 – Denmark, Finland, Ireland, Iceland, Lichtenstein, Luxembourg, Norway, Sweden, Great Britain – amount: 2 217 PLN (study) 2 643 PLN (an internship with the right to a "social grant")
  • Group 2 – Austria, Belgium, Cyprus, France, Greece, Spain, the Netherlands, Malta, Germany, Portugal, Italy – amount: 2 131 PLN (study) 2 558 PLN (an internship with the right to a "social grant")
  • Group 3 – Bulgaria, Croatia, the Czech Republic, Estonia, North Macedonia, Lithuania, Latvia, Romania, Serbia, Slovakia, Slovenia, Turkey, Hungary – amount: 1 918 PLN (study) 2 345 PLN  (an internship with the right to a "social grant")
  • Additional disability grant – amount: Depending on the needs resulting from the application submitted to National Agency for the Erasmus+ Programme. The Agency has the right to reduce the amount requested, also to allow more people to participate in the exchange. This amount is subject to settlement based on financial evidence.

 

ATTENTION! The above monthly rates are applicable in the academic year 2020/2021. Due to the fact that the Polish National Agency for the Erasmus+ Programme has not announced the monthly rates applicable in the academic year 2021/2022  yet, they may slightly differ. The monthly rates applicable in the academic year 2021/2022 will probably be announced at the beginning of March 2021.

4.  In case the number of students eligible for the social grant is higher than the co-financing budget from the PO WER programme, the scholarship amount shall first be allocated to the students whose application forms have evidenced the top grade average.

5.  Graduates undertaking the traineeships are not eligible for the financial support from the PO WER programme.

6.  The financing from the PO WER programme for the student with the social grant does not exclude the student with a disability certificate from applying for a disability allowance in the amount equivalent to the estimated costs incurred due to the disability in the course of the mobility project.

7.  The student co-financed from the PO WER programme remains eligible for other scholarships allocated by the Academy in Wrocław.

8.  All the remaining matters related with the recruitment procedure, including recruitment documents, and mobility realisation are applicable to the same extent as in the case of funding from the Erasmus+ Programme. The mobility participant funded from the PO WER programme keeps the status of the Erasmus+ student and is obligated to abide by the Recruitment regulations for studies for students within the Erasmus+ Programme and bilateral agreements in the academic year 2021/2022 and Recruitment regulations for traineeships for students and graduates within the Erasmus+ Programme and within the Bilateral Agreement for the academic year 2020/2021 (for students) and 2021/2022 (for graduates).

The regulations were approved by the legal representative of the university on 8 December 2020.

More information here:

  1. Social students;
  2. Disabled students.
Uśmiechająca się dziewczyna

List of universities, Departmental Coordinators and additional information

Read more about List of universities, Departmental Coordinators and additional information

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Application for the extension of the mobility
docx, 15.85 KB
Application for the extension of the mobility
Application for the permission to the mobility
docx, 16.65 KB
Application for the permission to the mobility
Application form for studies
doc, 79 KB
Application form for studies
Bank account details form
doc, 53.5 KB
Bank account details form
Confirmation of Arrival
doc, 75 KB
Confirmation of Arrival
Data processing consent
doc, 62.5 KB
Data processing consent
Learning Agreement BEFORE bilateral
doc, 72 KB
Learning Agreement BEFORE bilateral
Learning Agreement DURING bilateral
doc, 73 KB
Learning Agreement DURING bilateral
Mobility Table
pdf, 514.56 KB
Mobility Table
PO WER application
xlsx, 65.39 KB
PO WER application
PO WER billing sheet
xlsx, 163.86 KB
PO WER billing sheet
Resignation from the mobility
doc, 29 KB
Resignation from the mobility
Declaration of intent
doc, 66.5 KB
Declaration of intent

How to fill in the Learning Agreement for Studies?

We encourage you to read the instructions to the Learning Agreement for Studies, which will help you complete the documents before, during and after the mobility.

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Instruction to the Learning Agreement for Studies
docx, 38.18 KB
Instruction to the Learning Agreement for Studies